Operations & Administration Manager

• Bachelor’s degree in Business, Operations, HR, or related field.

• 2–4 years of experience in operations, admin, or HR roles (startup experience preferred).

• Highly proactive, solution-driven, and independent.

• Strong organizational, multitasking, and attention-to-detail skills.

• Good verbal and written communication skills.

• Proficiency in Google Workspace, spreadsheets, and basic HR/admin tools.

• Ability to handle confidential information responsibly.

• Comfortable working full-time from the office.

• Fluency in English; Nepali proficiency is a plus.

• Manage daily office operations and maintain smooth workflows.

• Coordinate meetings, travel plans, events, and general admin needs.

• Track and manage office assets (laptops, equipment, supplies).

• Maintain an efficient, organized, and positive work environment.

• Prepare monthly payroll inputs, attendance logs, and leave reports.

• Issue offer letters, contracts, and onboarding documentation.

• Manage exit processes, documentation, and asset returns.

• Maintain accurate and confidential employee records.

• Create and update the Operations & Compliance Handbook.

• Ensure policies follow Nepal labour regulations.

• Regularly update procedures as processes evolve.

• Manage vendors, service providers, and procurement needs.

• Negotiate pricing and ensure timely payments.

• Track vendor performance and maintain supply inventory.

• Provide monthly billing inputs and invoicing details to the finance team.

• Support payment tracking and maintain accurate financial data.

• Coordinate with US-based team members as needed.

• Attend occasional calls outside standard hours when required.

• Ensure timely communication across time zones.

• Identify operational gaps and propose solutions.

• Recommend tools and methods to improve efficiency.

• Work independently and take ownership of tasks.

We’re looking for a proactive, organized, and reliable self-starter who can handle operations, admin, and HR tasks efficiently while keeping the office running smoothly.