Requirements :-
• Prepare Periodic Report regarding verification of all office assets, their status and condition.
• Ensure on time repair and Maintenance
• Initiate timely procurement of office consumables.
• Arrange for proper filing of all office documents based on their nature/value and Category
• Prepare Periodic Report regarding verification of all office assets, their status and condition.
• Ensure on time repair and Maintenance
• Initiate timely procurement of office consumables.
• Arrange for proper filing of all office documents based on their nature/value and Category
Job Responsibility :-
• Prepare annual budget for procurement of Goods & Service and general office administration.
• Check budget and accelerate the process of approved procurement till the delivery of
goods/service.
• RFP preparation and finalization, float RFP and conclude procurement of goods & service based
on terms of RFP and Guiding Rules & Regulation.
• Prepare, Review and Finalize MOU,NDA, SLA’s & AMC Contract and Agreement.
• Initiate quotation collection, comparative analysis, and recommend for procurement of goods &
Service.
• Negotiate with vendors for best value for money.
• Review of service agreement of vendors (Goods & Service) and maintain complete detail with
tracking and ensure timely renewal.
• Ensure Complete documents and details of all incoming, outgoing and balance of inventory.
• Regular correspondence with suppliers/vendors/banks/regulatory authorities and ensure
proper filing and tracking of incoming and outgoing correspondence.
• Update on fixed asset register in case of procurement and disposal with complete details.
• Conduct periodical physical verification of assets and inventory.
• Mitigate the Admin Departmental Observation raised from Audit & Compliance.
• Ensure general administration and maintenance of the office assets.
• Ensure proper coding, classification and filing of all office documents.
• Oversee and supervise the work of subordinate/s.
• Ensure on time repair and maintenance of assets and disposal on need basis.
• Prepare letter/agreement/correspondence to suppliers/vendors/banks/regulatory authorities
and ensure due delivery and execution follow up.
• Closely work with HR and Chief Finance & Admin.
• Asist in Internal and statutory and other Audit, Compliance and Certification process.
Nepal Electronic Payment System
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