Operations & Administration Manager

• Bachelor’s degree in Business Administration, Operations, HR, or related field.
• 2–4 years of experience in operations, admin, or HR coordination (startup experience preferred).
• Highly proactive, solution-driven, and comfortable taking ownership — a true go-getter.
• Strong organizational and multitasking skills with excellent attention to detail.
• Good communication skills (written and verbal).
• Proficiency in Google Workspace, spreadsheets, and basic HR/admin tools.
• Ability to handle confidential information with integrity.
• Comfortable working from the office full-time to support operations.
• Fluency in English; Nepali proficiency is a plus.

1. Office & Operations Management

Manage daily office operations and ensure smooth internal workflows.

Coordinate team needs for meetings, travel, outings, and general admin.

Track and manage company assets such as laptops and equipment.

Take ownership of maintaining an efficient and positive work environment.

2. Payroll & HR Administration

Prepare monthly payroll inputs, attendance logs, and leave reports.

Issue onboarding documentation, offer letters, and contracts.

Manage exit processes, documentation, and asset handover.

Maintain accurate and confidential employee records.

3. Compliance & Handbook Development

Create and maintain an internal Operations & Compliance Handbook covering policies, procedures, attendance, assets, and applicable regulations

Update the handbook proactively as processes evolve or compliance requirements change.

Ensure office practices align with Nepal labour standards and organizational needs.

4. Vendor & Procurement Management

Manage vendors, procurement requirements, service contracts, and office supplies.

Negotiate pricing and terms; ensure timely payments.

Conduct periodic evaluations of vendor performance.

5. Finance & Invoicing Support

Support the finance team with monthly billing inputs, client invoicing information, and payment tracking.

Maintain accurate billing and operational data for reporting.

6. Flexibility for US Coordination

Coordinate occasionally with US-based team members or stakeholders when needed.

Flexibility may be required for occasional calls or follow-ups outside typical hours, but the workload remains friendly, manageable, and not heavy or frequent.

Maintain clear communication and ensure timely responses for cross-time-zone tasks.

7. Process & Efficiency Improvement

Identify operational gaps and implement improvements.

Recommend tools or methods to enhance efficiency.

Take initiative and drive tasks independently without waiting for instructions.

Be part of an innovative AI startup shaping the future of logistics automation.

Work closely with global teams and gain exposure beyond traditional operations.

Opportunity to build foundational processes and grow alongside the company.